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We help our customers find better ways to do great work – simple. By leveraging
your current equipment investments, Benchmark strives to implement software solutions
to help you gain efficiencies, automate manual processes and increase employee
productivity. We do all of this to ultimately to help run your company at much
lower operating costs. |
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Why Document Management?
Benefits at a Glance:
- Faster retrieval of records
- More precise retrieval of records
- Enhanced security of records
- Disaster recovery capability
- Improved customer service
- Space savings
- Enhanced productivity of records management
- Central repository for all records
- Cost savings through efficiency gains and paper storage reduction
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Do I need Document Management?
Ask yourself… Can you find what you need when you need it? Shrinking budgets, increased demands.
Can you do your job when you have to spend hours looking for records and information?
Are you prepared for a disaster? A sprinkler system malfunctions in the file room.
Now what? Are your sensitive records protected? An employee gets their hands on
salary schedules. What can you do? Are your records compliant with regulations?
Regulations pertaining to how we use records have arrived. The Sarbanes-Oxley
Act of 2002, Gramm-Leach-Bliley Act, Government Paperwork Elimination Act, Electronic
Signatures in Global and National Commerce Act, Health Insurance Portability and
Accountability Act(HIPAA), among others. Are you in compliance?
Features and Benefits of Document Management
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FEATURES
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BENEFITS
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Faster retrieval of important files |
- Faster retrieval of records (seconds vs. minutes, hours, days or never)
- Improved customer service: Answer clients’ questions while you’re still on the
phone with them!
- Enhanced productivity: Spend time doing your job instead of searching for records
to start doing your job!
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Flexible Search Options:
Browse, Keyword or Full Text Searching
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- More precise retrieval of records
- User-friendly environment where the end-user chooses how to find their records.
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Flexible Indexing Options |
- Warm-and-fuzzy feeling for end-users browsing for documents in a familiar document
structure.
- Increased user comfort level by searching on keyword fields that are already
well-known.
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Increased Security |
- Keep inquiring minds locked out of records they aren’t allowed to see!
- Allow access by function or document category.
- Allows for multiple user groups each with access specific document categories,
and specific system functions.
- No more mis-filed or lost documents!
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Disaster Recovery |
- Electronic file storage promotes disaster recovery.
- Paper is fragile (it can be ruined, or deteriorate over time). Off-site digital
images are safe!
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Go paperless! |
- Saves valuable office space.
- Saves paper, supplies and time.
- Provides a central repository for all records.
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| Increased Control Over Records |
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